Waitomo Trail Run – General Waiver

enter-banner-sI have read and understand the information regarding this event and understand that I participate in this event at my own risk.

I understand that the event transfer and refund policies are, as stated on the website at the time I entered, and are not negotiable.

I hereby attest and verify that I am physically fit and have sufficiently trained for this event. Be aware that some people are uncomfortable or claustrophobic underground. You may not realise this until you are in a cave. Please inform a marshal that you would like to exit and walk out quietly.

I understand that competing in this event may involve running and walking on wilderness trails with rocks, roots, stream crossings, and up and down steep terrain. The hazards may include but are not limited to; challenging terrain, rocks, roots, adjacent streams, rivers, motor vehicle traffic, slippery surfaces, loose rocks, soft sand, weather conditions, heat exhaustion, hypothermia, actions of spectators, other competitors, general public and the event organisers personnel.

I agree to comply with the rules and directions of event officials and their personnel.

I hereby allow the use of my name and image to be used in the media and for marketing purposes. I agree to overhead filming by drone.

I hereby agree that in the case of event cancellation due to extreme inclement weather (at the discretion of event officials), my entry fee shall be non-refundable.

I hereby acknowledge this waiver, release and indemnity discharge all persons, corporations, associations and bodies involved or otherwise engaged in promoting or staging the event and their servants, agents, representatives, officers and employees. This includes but is not limited to the various committees, members, and employees of all independent contracted suppliers to the event, local councils, cities and districts and their respective officers, directors, employees, independent contractors, representatives, agents, volunteers, event organisers and sponsors whether or not the loss, injury or damage is attributed to the act or neglect of any or more of them.

I also understand that my contact details will be added to the NZ Trail Runs Ltd. events database, and that I will receive emails directly from NZ Trail Runs Ltd. You can always opt out of the email list.

I understand that I can unsubscribe from this database at any time. NZ Trail Runs Ltd. will not, under any circumstances, distribute at any time, the contact details of those on the NZ Trail Runs database.

Refund policy: If for some reason you have entered but are unable to participate in the event, please get in contact with event organisers.


Medical Risks

The Waitomo Trail Run is a physically challenging event and participation in it presents medical risks, some of which can be serious.


Participation in this event is at the runner’s own risk. Although Run Management has medical personnel at various points along the course, the inaccessibility of much of the trail will make it difficult or impossible for medical assistance to reach the runner immediately.


Participants are encouraged to see their own medical doctor prior to the Run. Runners should be knowledgeable about the stress effects attendant to participation in trail running events.

It is important for each entrant to recognize the potential physical and mental stresses, which may evolve from participation in this Run. Event staff and the medical staff strive to work with runners. They will do all they reasonably can to ensure “safe passage” to the finish-line, but ultimately runners must understand their own limitations. This is one event where it is better to follow the dictates of your body — not your ambitions! Adequate physical and mental conditioning prior to the Run is mandatory. If you have not been able to prepare properly, do not attempt to run!


Runners should appreciate the risks associated with participation in this event. Actions may have to be taken on your behalf under extreme time constraints and adverse circumstances. We will make reasonable efforts to give assistance whenever possible. Ultimately and primarily you are in charge, and you are likely to be solely responsible for creating your own crisis that we must then respond to. Be careful, be responsible, and do not exceed your own abilities and limitations. IN THE EVENT THAT A RUNNER REQUIRES EMERGENCY EVACUATION BY GROUND or HELICOPTER-AMBULANCE, THE RUNNER ASSUMES ALL FINANCIAL OBLIGATIONS CONNECTED WITH THIS SERVICE. RUN MANAGEMENT IS NOT RESPONSIBLE FOR ANY DEBTS INCURRED.


Some of the main risks of the event, but certainly not all of them, are listed. These should be understood and remembered by all runners, before and during the event. Please note that death can result from several of the risk conditions discussed below or from other aspects of participation in the Waitomo Trail Run.


Heat Stroke/Hyperthermia: Heat exhaustion and heat stroke are serious risks. These conditions can cause death, kidney failure and brain damage. It is important that runners be aware of the symptoms of impending heat injury. These include but are not limited to: nausea, vomiting, headache, dizziness, faintness, irritability, weakness, and rapid heart rate.

In addition to drinking at checkpoints, runners will be encouraged to carry fluids between checkpoints.  Remember to replace lost electrolytes lost from sweat along with lost fluids. Every runner has different needs that should be determined during training.

Risks of hyponatremia include weight gain (though this is not necessary for the condition to develop), female runners, smaller body size, slower runners, and low sweat rate.

The best way to achieve proper electrolyte and fluid balance is to hydrate with fluids containing proper amounts of electrolytes and to replace with sodium-containing foods or supplements, if required, and as determined during your training.

Potassium, while present in many electrolyte-replacement solutions, may also be replaced with fruit, such as bananas or oranges. Beer or other alcoholic beverages should not be taken at any time during the Race.

Electrolyte-containing fluids should be continued after the Race until the gastrointestinal tract is fully functional, which may take several hours. Once the gut is working and adequate hydration has occurred, the normal balance of thirst, hunger, digestion and kidney filtration will maintain the proper balance of fluids and electrolytes.


Effects of Cold/Hypothermia: Temperatures will likely be mild during the run, but be prepared for changeable cold weather, even during the middle of the race. Hypothermia is a potentially serious risk, especially running late in the evening since one’s energy reserves will have been depleted. Hypothermia can strike very quickly, particularly when pace slows from exhaustion or injury. The initial warning signs of hypothermia often include lethargy, disorientation and confusion. The runner will feel very cold with uncontrolled shivering and may become confused, unaware of the surroundings, and may possibly be an immediate danger to himself. Staying well-nourished, adequately hydrated and appropriately clothed will help avoid hypothermia. It is important that runners have access to warm clothing through their support crews.


Wildlife Hazards: There are no wildlife hazards associated with this course.



Injuries From Falling: Falling is an ever-present danger on theWaitomo Trail Run, with potentially serious consequences. Some of the trail is narrow, some uneven and rutted patches occur.


Overuse Injuries: Obviously, innumerable overuse injuries can occur, especially in the knee and the ankle. Sprains and fractures can easily occur on these rough trails. Blisters may cause you to have a sore day or in severe circumstances may prevent you from finishing.


Common Fatigue: One of the dangers you will encounter is fatigue. Fatigue, combined with the effects of dehydration, hypothermia, hyperthermia, hyponatremia, hypoglycemia and other debilitating conditions can produce disorientation and irrationality.


Getting Lost: Although Run Management endeavors to mark the Waitomo Trail Run, it is definitely possible to lose the trail. If you believe at any time that you may not be on the correct trail, do not attempt to find your way cross country. If you are sure of your route, backtrack to where you last saw a trail marker and try to find other markers showing the direction of the trail. If you are unable to find your way, stay where you are! Wandering randomly will take you farther from the trail and reduce your chances of being found. If you do become injured, exhausted or ill, STAY ON THE TRAIL. You will be found there either by another runner, or the mountain bike safety patrol  that monitor the progress of runners during the event. If you feel dizzy, disoriented or confused, do not risk falling. Sit or lie down on the trail until you recover or are found. An unconscious runner even a few feet off the trail could be impossible to find until it is too late. If you are assisted by individuals who are not associated with Run Management and you elect to leave the trail, you MUST notify the official at the nearest checkpoint of your decision to withdraw.


Difficulty in Gaining Access to or Locating Injured Participants: Much of theWaitomo Trail Run is remote and inaccessible by motor vehicle. Accordingly, in spite of the many layers of safety precautions instituted by Run Management (including radio communications, rescue helicopters on standby, mountain bike search and rescue personnel and other emergency services and medical personnel at many checkpoints), there is absolutely no assurance that aid or rescue assistance will arrive in time to give you effective assistance should you become sick, incapacitated or injured.


Although medical and other personnel will assist you when possible, remember that you are ultimately responsible for your own well-being on the trail. Only you will know how your body and mind feel at any given time. Monitor yourself during the entire Run, and prepare yourself to drop out at the nearest check-point if you find it just isn’t your day. As you continue past each medical checkpoint, be aware of the number of miles to the next one, realizing that getting rescue vehicles into these areas can be difficult, if not impossible.


There, that doesn’t sound too bad does it?